Before You Arrive
To help you make the most of your time in San Francisco, we’ll review the essentials of attending the Symposium below. Looking for a quick reference? Check out the “The Checklist” where we’ve outlined key dates to help you stay on track in the months leading up the Symposium.
Register, Book Your Hotel, and Plan Your Travel
Registration and hotel reservations are now open. Make sure to book a room as soon as possible, they get booked quickly. If the hotel you want is full, book a room at your second choice and waitlist your preferred hotel. If someone cancels, you still might be able to get into your first-choice hotel.
When booking your plane travel, remember that the Symposium begins on Thursday, January 18 in the morning. Leave yourself plenty of time on Thursday morning to travel to the Convention Center from your hotel and pick up your badge and/or materials.
Looking for colleagues or someone you went to Med School with? Use the Find a Colleague directory, available through the Attendee Resource Center beginning in late December, to search by cosponsor, name, institution, location, or specialty and see if they’re also registered. If they are, send them a direct message and make plans to catch up.
Tell Everyone You’re Coming
Use social media to tell everyone you’re attending the Symposium. Get your patients, hospitals, or practices excited that you’ll be bringing back groundbreaking research. Remember to use the official hashtag: #GI18.
San Francisco is a Destination
While you’ll spend the majority of your time attending sessions, familiarize yourself with what San Francisco has to offer in order to explore the city at night. Check out Plan Your Trip for a sampling of how to spend your downtime as well as local cuisine that can’t be missed.
Review the Exhibitor List
Look at the Exhibitor List and decide which companies you want to visit. Exhibits are open Thursday and Friday. Narrow down which pharmaceutical company, scientific publisher, advocacy group, or technology-based organization’s table you plan to stop by and don’t forget to check out the Symposium cosponsors’ tables to take advantage of special promotions.
Attendees generally adhere to a business dress code. With more than 3,000 people in the convention center, we have a wide variety of temperature preferences to accommodate, so please remember to dress in layers. Stay comfortable by bringing an extra layer in case the air conditioning is a little colder than you would prefer. Be sure to wear comfortable shoes to navigate the Moscone West building and San Francisco’s famous hills.
Remember to also pack your laptop, tablet, smartphone, and chargers. A notebook, pens, and business cards are helpful as well. Stay hydrated by bringing a water bottle to refill at one of the water stations throughout Moscone West. If you registered in advance, remember to bring your badge.
Prepare Your Devices
Download the iPlanner mobile app by searching for “ASCO Symposia iPlanner” in the Apple or Google Play store, and opening the Gastrointestinal Cancers Symposium event. This app is a great way to navigate the meeting. While you’re at it, install other important apps: OpenTable for making dinner reservations and Twitter to stay connected to Symposium news.
Download Meeting Materials Before You Arrive
The Attendee Resource Center provides a single point of access to all planning tools and published materials.
During the Meeting
Pick Up Your Badge
The first thing you should do after arriving at Moscone West is pick up your badge, if it hasn’t already been sent to you in the mail. You can pick up your badge starting on Wednesday, January 16 at 3:00 PM. Remember, 3,000 other attendees also have to pick up their badge and materials. Leave yourself plenty of time to walk to the Convention Center from your hotel and get your badge and/or materials so that you don’t miss any sessions.
Finding Your Way
All sessions take place in the Moscone West building, which is just a short walk from the official Symposium hotels. Review the hotel walking map (to be posted closer to Meeting) to become familiar with the area and plan your route. As an extra safety precaution, please be sure to tuck your badge into your coat or bag when outside of the building.
Forget to pack something? There are a number of shopping options just a short walk from Moscone West. Stop by Target or Bloomingdale’s to pick up any last-minute necessities.
Take Advantage of Networking Opportunities
There are many ways to make connections at the Symposium. Sit down with a colleague and catch up in the Posters, Exhibits, and Food Service room. Attend a Networking Reception to view posters, chat with poster presenters, and network with colleagues. Or attend a Poster Walk for an interactive, in-depth look at some of the novel, scientifically intriguing, or otherwise interesting abstracts. The Networking Receptions and Poster Walks are not ticketed and seats do not need to be reserved in advance.
Pick up the Daily News
The Gastrointestinal Cancers Symposium Daily News is the official news source for the Symposium, providing expert perspectives on controversial topics and session highlights. It is published all three days of the Symposium. Pick up a copy outside of the Posters, Exhibit, and Food Service room on Level 1, or read online.
Connect with Fellow Early-Career Oncologists
Attend the Trainee and Early-Career Networking Luncheon to gain meaningful insight into career paths and development to help you cultivate your place in the medical community.
Explore Career Opportunities
Thinking about taking the next step in your career? Stop by the Career Opportunities Board in the Posters, Exhibits, and Food Service room to review open positions. Have a position to post? Stop by the Registration and Customer Service Desk to chat with Symposium staff.
Stop by the Exhibits
More than 50 companies will be exhibiting at the Symposium. Take some time to explore the exhibits in the in the Posters, Exhibits, and Food Service Room in the West Hall on Level 1. Be sure to stop by the Symposium Cosponsors’ tables to take advantage of special promotions.
Need to charge your device onsite? Power strips are available on select tables in the General Session room. Forget your charger in the hotel room? A charging station with a variety of cords is available in the Posters, Exhibits, and Food Service room.
Stay Hydrated and Satiated
Staying hydrated is one of the keys to keeping up the momentum. Thirsty? There are water stations at the back of the General Session room and in the Posters, Exhibits, and Food Service room. Hungry? Pick up breakfast and lunch each day in the Posters, Exhibits, and Food Service room in the West Hall on Level 1.
San Francisco is home to world-class restaurants and dining. Check out recommendations from fellow attendees in the Gastrointestinal Cancers Daily News, and make a reservation on OpenTable.
Get Help With Any and All Questions
Stop by the Registration and Customer Service Desk on Level 1 for help with any and all questions. The Symposium staff are here for you – don’t hesitate to ask for help!
After the Meeting
Keep Up the Momentum
Once the Symposium is over, it’s time to bring what you’ve learned back to your patients. Didn’t see everything on your list? Included in your registration fee is access to Videos, Slides, and the Attendee Resource Center, which includes electronic copies of all meeting materials
Claim CE and MOC Credits
You can claim CE and MOC credit and rate sessions directly from the iPlanner mobile app. Select the session that you are in or a session that you have attended, and choose the "Rate Session" or "Claim CE" buttons.
Help Improve the Meeting
Your feedback makes our meetings better. Be a part of next year’s Symposium by submitting your Meeting Feedback Form.